For universities, in addition to communicating with applicants by email, some universities will also take students' emails as part of the application documents and put them into the application materials for overall review to judge students' comprehensive ability and level!
From this point of view, it is very important to write an appropriate email. However, in the process of helping China students apply, I found that most of them don't know how to write an English email. This phenomenon is also easy to understand. After all, many students rarely have the opportunity to communicate by email at school. However, when applying for an overseas university, it is inevitable to write an email, which is also one of the most important communication methods for overseas universities after formal study.
So, how should I write an appropriate email?
Below, we summarize some tips for writing emails, hoping to help you who are struggling with how to write emails!
1 Register a more formal mailbox name prefix.
Now our most commonly used mailbox may be QQ mailbox. After all, after binding WeChat and QQ, it is really convenient to check emails. But the "123456789@qq.com" displayed in the sender column really looks very irregular.
It is suggested that students can register a new email address dedicated to application. The e-mail address can be prefixed with your name or abbreviation, such as Jacky Chan 20 17@sina.com, which looks much more professional than the string of numbers above.
Pay attention to the title of the email.
Generally speaking, we usually send an email to the university admissions office. Many times we don't know the name of the admissions officer, so we can write "Dear Sir or Madam" or "Dear Admissions Officer" when searching. After knowing the name of the recipient, you can write "Dear Mr./Ms. XXX" on your head, and don't misspell the other person's name.
The first paragraph lists your basic personal information.
Admissions officers may read hundreds or thousands of emails a day. In this case, it is a great honor to provide some convenience to the admissions staff and help them locate the applicants as soon as possible.
Therefore, be sure to state your name, birthday, application number and application item in the first paragraph of the email. It not only helps the admissions officer save time in locating applicants, but also facilitates the admissions officer to provide accurate answers and information according to your situation.
4. The wording of the email body is appropriate and concise.
After all, writing an email is not writing a paper. The purpose of email is mainly communication, so the effectiveness of communication is very important.