File management method, that is, how to manage your daily files and the method of managing your daily files. The essence of file management lies in the convenience of saving and quick retrieval. All files will be well organized through folder classification and placed in the place where you can find them most easily. The most ideal way to solve this problem is classification management. Basic introduction Chinese name: File management method Concept: Method of managing your daily files Purpose: Convenient preservation and quick extraction Method: Classified management Features: Scientific and standardized Related systems: File management system management reasons, management methods, first move, The second move, the third move, the fourth move, the fifth move, the sixth move, the seventh move, the eighth move, daily management, tracking management, positioning management, card management, system management, management reasons are piles of useful and useless Paper, disorganized books and office supplies are scattered everywhere, which is what our desks usually look like. Inside the computer, on the computer desktop, and in the "Explorer", there is also disorder and chaos. This virtual chaos has greatly affected computer performance and our office efficiency. When many people face this problem, they think that the hard disk space is not enough and the computer performance cannot keep up, so they need to buy a new computer. . In fact, what we really need is to sit down and spend time to really manage the files in the computer, which will save ourselves more time in the future. The essence of file management lies in the convenience of saving and quick retrieval. All files will be well organized through folder classification and placed in the place where you can find them most easily. The most ideal way to solve this problem is classification management. From the hard disk partition to the establishment of each folder, we must divide it into large and small, multiple levels of folders according to our own work and life needs, and create Reasonable archiving structure. In addition, all files and folders must be named in a standardized manner and placed in the most appropriate folder. In this way, when we need any files, we know where to find them. This method is not an easy task for a considerable number of people, because they are accustomed to storing files casually and searching for files hard and cluelessly. Below, we will help you formulate a set of principles for classified management and urge you to develop good file management habits. The following are some basic tips we have summarized. These tips are not dogma and may not suit you, but in any case you must have your own rules and stick to them to form a habit. The first step in management methods is that there are many reasons for us to make good use of "My Documents". It can be easily found on the desktop, start menu, explorer, save/open window, and helps us to open, Save the file. We can use the existing directories in "My Documents" or create our own directories to store files that we frequently access. As for the problem that "My Documents" is stored in C and may be accidentally deleted when the system is reinstalled, you can create a directory on a non-system disk, then right-click "My Documents" on the desktop and select "Properties". In the pop-up "My Document Properties" window, click the "Move" button under the target folder, and then specify the folder we just created in the new window. After refilling the system, perform the above operations again, and then point to this folder again, which is safe and convenient. Tip: If you use Windows 2000/XP, when you move the "My Documents" folder, all files under it will be moved there automatically. However, if you use Windows 9x, you need to manually move all files under C:\My Documents. Files must be manually moved to the newly designated folder, otherwise data may be lost. The second trick is that the folder is the skeleton of the file management system and is crucial to file management. To establish a folder structure that suits you, you need to first conduct a summary analysis of the various information, work and life content that you are exposed to. Everyone's work and life are different, and the information they receive will also be very different. Therefore, analyzing your own information categories is the prerequisite for establishing a structure.
In the same year, the order of card arrangement is customary: first superior, then equal, then subordinate; first party committee, then administration; first leadership agency, then business department. The cards are arranged and put into the card cabinet after their positions are fixed, and index cards are set for categories, subcategories, issues or years, authors, etc., and finally a "reference information" is drawn up. In this way, it can not only overcome the confusion of file storage and utilization, but also ensure the quality of file card preparation. System management: It is necessary to establish a file borrowing, delivery, and archiving system to facilitate verification and search when problems such as loss or damage are discovered. Establishing a file borrowing, delivery and archiving system generally includes the following contents: 1. Create an archive loan book. That is to say, various files are classified into categories and organized into books in a scientific and orderly manner so that they can be easily searched during reading. 2. Please pay attention to the following points when borrowing files: (1) Be careful. No matter who borrows files or materials, why, or when, no matter how urgent or busy they are, they must meticulously complete the registration and signature procedures in the "Borrowing Book". (2) Tight. Specify borrowing time and control the scope of access to "confidential" files. Especially for the loan of files marked as "confidential", the leader should be consulted at any time, and precautions should be explained in person before loaning. (3) Check frequently. The files under management are cleared once a week, cleared once a month, checked quarterly, and organized every six months. If there are any problems, they will be proactively and promptly reported to seek immediate solutions. 3． Specify who can access the files in this book and when.